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Clarinet Academy 2024 Digital Handbook

Welcome from the Clarinet Academy Director 

Dear Students and Parents:

Greetings! We welcome you to The Ohio State University campus for four days of music-making. Bring an open mind, plenty of questions and lots of energy. Chamber music is at the heart of this program. In addition to private lessons, you will enjoy participating in ensembles, classes, performances and more.

I look forward to getting to know each of you personally. 

Caroline Hartig, Clarinet Academy director
Professor of Clarinet

Welcome from the Youth Summer Music Programs Director

Dear Students and Parents:

On behalf of the faculty, staff and administration of the School of Music, welcome to the 2024 Ohio State Youth Summer Music Programs! We are delighted to have you on our campus to take part in these offerings specifically designed to further your understanding of — and love for — music. Our world-class faculty have crafted rich experiences to engage you as a musician, person and scholar during your stay. We challenge you to invest fully in all that is offered, and to also take advantage of the resources that abound through the program. You will find our faculty and staff to be deeply interested in your well-being while a guest on our campus. Thank you for joining us this summer and, again, welcome to Ohio State!

Go Bucks!

David M. Hedgecoth, director, Youth Summer Music Programs
Associate director, Chair of Undergraduate Studies
Associate professor, Music Education

Required Permission Forms — Due prior to arrival

Shortly after registering, all parents/guardians received permissions forms via DocuSign. Once signed, the forms are automatically forwarded to the student participant, who must also sign and submit. Both the Permission/Photo Release Form and the Standards of Behavior for Minor Participants Form MUST be signed electronically soon after receipt in order to participate in the program

  • If you have not yet submitted these forms, please do so right away. You should have received the forms via email. If you cannot locate them please email YouthSummerMusic@osu.edu.

Contact Information

Note: Cell numbers are staff's personal numbers. For emergency only! 

Youth Summer Music Programs Director
David Hedgecoth: 614-292-2870
Cell: 407-921-2468

Clarinet Academy Director 
Caroline Hartig: 614-292-8969
Cell: 614-907-3792

School of Music Summer Hours: M–F • 7:30 a.m.4:30 p.m.
Main Office: 614-292-2870

Summer Conference Housing 
Houston House • 97 W. Lane Ave. 614-688-2287
Campus Residence Life Hours: 8 a.m.–5 p.m.


As part of your registration — BEFORE JUNE 7 — students are asked to submit an “audition” recording. Audio or video (video preferred) — 1 to 3 minutes in length. You can do this simply with your smartphone. Be sure that the sound is clear.

This is NOT an audition to get into the camp. Having a performance sample from each student, in advance, helps us get to know our attendees' playing level so that we can form strong chamber ensembles and offer a meaningful musical experience. 

You will find instructions on the Clarinet Academy web page

Questions? Email Professor Hartig at hartig.15@osu.edu.

What to pack — What to bring

  • Clarinets, accessories, portable music stand (if you have one).
  • Music – solo, duets and method books.
  • A modest amount of spending money.
  • Informal summer clothes — shorts, jeans, etc. for the daytime activities.
  • A dress or dress pants or shirt and tie for the closing concert.
  • A sweater or sweatshirt, as air-conditioned rooms can become cool.
  • An umbrella or light rain jacket might also be needed. 
  • RESIDENTS: Personal toiletries, towels, wash cloths, blanket, linens and/or sleeping bag, and pillow. Note that bed/bath linens and pillow will NOT be provided. 
  • Alarm clock/App.

First Day Check-in: Sunday, June 9 — All students must check in. 

Follow the directions below based on Resident or Commuter.

Resident Students — Check in between 3:30–4:15 p.m. at Houston House (97 W. Lane Ave.)

STEP 1: Check-in — Houston House lobby

STEP 2: Proceed to your room to drop off your luggage. 

STEP 3: Between 3:45–4:45 p.m., proceed to the Timashev Family Music Building to check in for camp. 

  • Arriving after 4:15 p.m.?  Please contact the program administrator at YouthSummerMusic@osu.edu to make special arrangements. 
  • Arriving/departing by air? Contact the program administrator to share your itinerary. Plan your departure for after 7 p.m. on the final day.

Directions to Houston House and parking. Be advised, there is no loading area at the residence hall for summer programs. Participants should park, unload, and walk to Houston House. It is a short walk! 

  • Park at the Lane Ave. Garage at 2105 Neil Ave. (this is not a typo; the garage address is Neil Ave.). From the garage, follow Neil Avenue to Lane Ave. to Houston House.


Map for 2024 Clarinet Academy check-in

Commuters — Check in between 3:45–4:45 p.m. at the Timashev Family Music Building

Check-in at the Music Commons (south lobby) of the Timashev Family Music Building (1900 College Rd.). 

Park at the Ohio Union South Garage at 1759 N. High St., Columbus 43210 (located next to the Ohio Union and 0.2 mile from the School of Music). Exit from the west side of the garage (opposite High St.) and walk north along College Rd. toward the Timashev Music building, which is on the same side of the street. Enter the south doors to the lobby — across from the Oval.

  • Note — Ohio Union South Garage is the only garage in the area that is open to visitors during an academic day. 
  • Visit CampusParc for more information on campus parking, including fees. 


You will receive a detailed schedule at check-in. Clarinet Academy activities will be held daily from approximately 8:45 a.m. to 9:45 p.m.


Meals will be held at Traditions at Scott, a campus dining facility

Residential campers will receive breakfast, lunch and dinner as part of their camp registration. 

Commuter campers will receive lunch and dinner as part of their camp registration.

Commuter Daily Drop-off/Pick-up

Note the schedule you will receive at check-in and plan accordingly so that you can attend all sessions, events and performances.

Map showing the drop off driveway south of the Ohio Union

After the first day of the program, use the Ohio Union South Loop driveway (located on 12th Ave.) for daily drop-off/pick-up. 

Program staff will be onsite to escort students to and from the drop-off/pick-up area.

Map of Ohio Union Loop [pdf]



Student Drivers

Students who drive to campus should plan ahead regarding parking. Build in your walking time from the parking location to ensure that you arrive on time for the first daily sessions. Students will not have access to their vehicle until the conclusion of the day, according to the daily schedule. A staff member will escort students to their vehicles.

  • Be sure to pack an umbrella or light rain jacket each day. 
  • Parking on campus — Students may purchase Surface Lot Day Parking Passes through CampusParc. Day permits are available for $10.75/day (a significant savings over hourly parking) and may be purchased by creating a user account at osu.campusparc.comClick “login” at the upper right corner of the home page, then click “Visitor” and create a new account. Day permits are good for one calendar day and are valid in any unrestricted permit space campus-wide. 
    • Note that day permits are not valid in marked paid hourly spaces, at single space meters, or in parking garages. 
  • The parking lot at Ohio Stadium is closest to the Timashev Family Music Building. 

The School of Music is not liable for any parking fines a student receives when parking on or near campus or for any vehicular damage while on campus.

Remind — Notification App

To assist with group communication, we will use the classroom notification platform Remind. We ask that all students sign-up for this notification service. Parents are encouraged to sign up as well so that you receive notifications during the program. Please see the following PDF (“invite”) for instructions on how to sign up online or via your mobile phone.

Clarinet Academy 2024 "Remind" invitation with sign-up instructions [pdf]

Sign up on Remind

Public Concerts and Parking — for families and guests

Timashev Music Building doorway with name on exterior brick wall

Parents and family members are welcome to attend the following Clarinet Academy performances. These concerts will be held in the new Timashev Family Music Building. Park in the Ohio Union South Garage and walk north on College Ave. 

Sunday, June 9 at 7:30 p.m. — Professor Caroline Hartig Recital
Tuesday, June 11 at 8 p.m. — Student Solo Night (by audition via submitted recordings)
Wednesday, June 12 at 3 p.m. — Finale Concert

Last Day Check-out: Wednesday, June 12 

Dorm check-out for residents will take place following the final event of their camp. Students will need to pack their belongings and leave luggage in their room on the final morning of their program. Following the final performance, students and families will return to their dorm to collect their bags/belongings, then return their key to the front desk.

LOST KEY CHARGE — Due to the need for building security for summer guests and student residents during the academic year, students will be billed if their dorm swipe card is lost. The cost to replace a lost swipe card is $15. All swipe cards must be turned in to Conference Housing  at the conclusion of the program. Students will be assessed a $15 fee if a swipe card is not returned at time of checkout.

Meet Your Hosts

Explore our website to learn more about The Ohio State University School of Music. We also invite you to follow us on social media to keep up with our full schedule of free concerts and events, outreach programs, news and more. Some other items of interest:

We look forward to welcoming you to campus for Clarinet Academy 2024!

[pdf] — Some links on this page direct to PDF files requiring Adobe Reader. If you need them in a more accessible format contact us.