School of Music Space Scheduling Procedures

School of Music Event Scheduling Policies

School of Music scheduling policies remain in place. The onboarding of our new space management system, Mazévo, does not change these policies. 

Major, annual events are scheduled in the previous year. Below is an outline of the process.
 

TIER 1 — School of Music Ensembles 

• Bands, choirs, jazz, orchestras are scheduled by the Conducting and Ensemble area — one year ahead.
   

TIER 2

• The following events are usually scheduled in January, for the next academic year — Admissions events, Honors ensemble events (High School Honor Band, etc.), Festivals, Outreach events (Double Reed Workshop, Trombone Day, etc.), Summer camps.
   
• Faculty/Guest Artist Recitals, including the Rush Hour series, are scheduled via a process outlined by the Concert Committee. Dates are pre-set, and claimed through a process that usually opens in March via a separate form on our site.
   

TIER 3 — Specialty events

• World Music Day, Composers Workshop, studio recitals, etc. can be scheduled beginning in January, for the following academic year. 

Request a Space

After the annual School of Music events listed above have been scheduled, spaces may be requested during the current academic year.

Faculty

• Performance spaces (TMV Recital Hall N120, N160, Weigel Auditorium) — email Tim Donel at donel.1@osu.edu
• Classroom space — request through Mazévo (details below). Approval will be processed within 72 business hours. 

Students

• Student Recital Scheduling Process
• Book a practice room through Mazévo
• Official School of Music Student Organization Classroom Requests — email Stephen Brunson at brunson.66@osu.edu or Eva Banks at banks.76@osu.edu.

Non-School of Music Rental Requests

• If you are outside of the School of Music community and wish to rent space, email Stephen Brunson at brunson.66@osu.edu. 

School of Music Space Scheduling Platform

Mazévo serves as an all-in-one calendar, allowing you to view practice rooms, classrooms, and performance spaces within a single calendar system.

Access MAZÉVO

Mazévo Learning

Access training videos and guides on Mazevo’s site to help familiarize yourself with the system, including:

• How to Use the Requester Event Book
• How to Manage Your Requests

Students — Request a Practice Room

Visit the Practice Room web page for policies that pertain to various practice rooms througout the building, scheduling policies and ste-by-step instructions for reserving your space in Mazevo. 

How to Request a Space in Mazavo

Faculty/Staff — General Classroom Room Requests (beyond SIS pre-scheduled courses)

Note: You cannot request Timashev N120, N160, or Weigel Auditorium through Mazévo.

1. Classrooms may be requested via Mazévo in 30-minute time blocks, up to 90 minutes per day.
2. Requests may be made up to one month in advance.
3. Requests will be processed, and you will receive confirmation or refusal within 72 business hours.

Steps

1. Log in to the Mazévo system using your university email and password.
2. Select The Ohio State University Arts District under Organization.
3. Go to the Event Book.
4. Choose Timashev Family Music Building or Weigel Hall.
5. Select your desired date and click Search to view available rooms and times.
6. Click the green (+) button next to the room you wish to reserve.
7. Select your desired times, event name, type, and organization.
8. You will receive a confirmation email upon submitting your request.

Questions? Email Stephen Brunson at brunson.66@osu.edu.