Reservation fees, restrictions and booking instructions
Active School of Music student organizations may request space for meetings or events.
An active student organization is one that represents School of Music interests, and has a School of Music faculty member as the group's advisor.
Space availability is subject to current demands from classes, performances and other official School of Music activity.
Per building policy, events may not be held on home football game days, on holidays or outside of regular building hours.
STEP 1
All organizations must have a Space Use Policies Agreement on file before they can request a reservation.
The current primary leader, listed on the student organizations official site, and faculty advisor of each organization must read the agreement thoroughly, sign it, and return it by email to Stephen Brunson brunson.66@osu.edu.
STEP 2
Review details below to determine which space meets your event's needs. Review space amenities, fees, requirements and booking details.
All space requests are on a case-by-case basis, subject to approval.
Review the School of Music's right to relocate on the Space Use Policies Agreement.
Questions? Email Stephen Brunson at brunson.66@osu.edu or Tim Donel at donel.1@osu.edu.
Amenities, fees and request details by space
How to Request Classroom Spaces
Active student organization president, vice-president or treasurer may submit request through Mazévo. See instructions below.
Submit requests through Mazévo at least 7 days in advance. 14 days recommended. Instructions below.
Note that Classroom N300 is limited to events with 30 or more people.
Booking Restrictions
- Weekdays — One (1) classroom for 120 minutes, max.
- Weekends — One (1) classroom or 120 minutes, max.
- Due to high demand for space, recurring events may be limited to one 120-minute reservation per evening on weekdays.
When to Request
- Autumn semester — Reservations open the Monday following the first week of classes.
- Spring semester — Reservations open December 1.
- Summer semester — No bookings available.
Space Fees
- Existing setup ONLY — no charge.
- Add-ons are not available for classroom spaces.
Audio/Visual
- Classrooms include a projection screen, HDMI input, and speakers.
- Additional A / V (e.g., fog machines, external speakers) is not allowed.
Food
- Must obtain prior permission to serve food and drink in a classroom space.
Request a space
Request a space reservation through the School of Music space reservation platform — Mazévo.
Request a Classroom Space
Note: this is for classroom requests only.
Learn how to use Mazévo
Access training videos and guides on Mazévo’s site to help familiarize yourself with the system, including:
How to Request a Performance Space
The faculty advisor of a currently active student organization must email request to Tim Donel at donel.1@osu.edu.
Include name of space requested, several options for date and time, and a description of the event.
Email request at least 6 weeks in advance.
Booking Restrictions
- Performance spaces may be reserved for performances ONLY.
- Limit: One (1) performance per semester.
Set-up and Audio/Visual
- A standard reservation in these spaces includes: 2 crew members, basic lighting, existing sound set-up including two (2) wireless microphones.
- Additional crew or A / V requests subject to availability and additional fees. See Add-on Fees below.
Space Fees
Note: these are "internal" discounted student org. rates.
Timashev Recital Hall
- 1/2 day — $500
- Full day — $1,000
Weigel Auditorium
- 1/2 day — $900
- Full day — $1,600
Food
No food or drink is permitted in performance spaces. No exceptions.
How to Request Room N160
The faculty advisor of a currently active student organization must email request to Tim Donel at donel.1@osu.edu.
Include name of space requested, several options for date and time, and a description of the event.
Email request at least 6 weeks in advance.
Booking Restrictions
- Limit: One (1) event per semester.
Space Fees
- Existing setup — no charge.
- For additional set-up or A / V requests, additional fees may apply See Add-on Fees below.
- Use of crew is subject to availability and additional fees.
Food
Food and drink may be allowed. Subject to prior approval and cleaning fees. See below.
NO homemade baked goods are permitted. Only store-bought, per university policy.
Only Coca-Cola products, including Dasani water, are permitted. Follow student funds usage policies, regarding approved vendors.
How to Request Space in the North or South Commons
Active student organization president, vice-president or treasurer must email request to Tim Donel at donel.1@osu.edu.
Submit requests at least 2 weeks in advance.
Space Fees
- Existing setup — no charge. This may include up to 2 tables and 4 chairs.
- Additional setup and cleanup fees may apply. See Add-on Fees below.
Audio/Visual
No A / V available.
Food
- Food and drink allowed ONLY in North Commons
- Subject to approval and cleaning fees. See Add-on Fees below.
NO homemade baked goods are permitted. Only store-bought, per university policy.
Only Coca-Cola products, including Dasani water, are permitted. Follow student funds usage policies, regarding approved vendors.
Add-on Fees
Additional fees may be necessary based on requests or required services.
Classroom Spaces — Note that add-on services are not available for classroom spaces. Classrooms are to be used with their existing amenities, with no changes made, and must follow a "leave no trace" policy. Failure to leave the space clean and arranged as you found it may result in an extra charge.
Fee Schedule — 2025–2026
Crew and Management
- Stage crew hours (2 hour minimum) — $30/hour
- Production management — $250
A/V and Technology
- Multi-camera video streaming/recording — $750
- Large-screen video projection — $500
- Wireless hand-held microphone — $100/each
- Wireless lavalier microphone — $100/each
- Corded microphone — $40/each
- Podium with power and laptop connection — $5
- Power strip — $5
Housekeeping
- Housekeeping (4 hour minimum) — $30/hour
- Cleaning fee (post-event) for over 100 attendees — $150/hour flat rate, 4 hours minimum. $30/each additional hour.
Pianos
- Standard Steinway grand piano — $250
- Upright piano, standard rate — $150