Double Reed Camp 2023 Digital Handbook

Gray buckeye leaf background with title of Double Reed Camp 2023 Digital Handbook in red letters

Contents

This page provides detailed information for the Ohio State Double Reed Camp. Participants and their parents/guardians will find...

Welcome from the Double Reed Camp Directors

Dear Students and Parents:

Greetings! We welcome you to The Ohio State University campus for five days of music-making. Bring an open mind, plenty of questions and lots of energy. This will be a unique experience. You will work closely with both our double reed faculty and Ohio state students, and we look forward to getting to know you personally. Enjoy, make wonderful music, and if you have suggestions or questions, feel free to ask. 

We look forward to meeting you!

Abby Yeakle Held and Jesse Schartz
Double Reed Camp directors
 

Welcome from the Youth Summer Music Programs Director

Dear Students and Parents:

On behalf of the faculty, staff and administration of the School of Music, welcome to the 2023 Ohio State Youth Summer Music Programs! We are delighted to have you on our campus to take part in these offerings specifically designed to further your understanding of — and love for — music. Our world-class faculty have crafted rich experiences to engage you as a musician, person and scholar during your stay. We challenge you to invest fully in all that is offered, and to also take advantage of the resources that abound through the program. You will find our faculty and staff to be deeply interested in your well-being while a guest on our campus. Thank you for joining us this summer and, again, welcome to Ohio State!

Go Bucks!

David M. Hedgecoth, director, Youth Summer Music Programs

Required Permission Forms

Shortly after registering, all parents/guardians received permissions forms via DocuSign. Once signed, the forms are automatically forwarded to the student participant, who must also sign and submit. Both the Permission/Photo Release Form and the Standards of Behavior for Minor Participants Form MUST be signed electronically soon after receipt in order to participate in the program. 

  • If you have not yet submitted these forms, please do so right away. You should have received the forms via email. If you cannot locate them please email YouthSummerMusic@osu.edu.

Contact Information

Note: Cell numbers are staff's personal numbers. For emergency only! 

Youth Summer Music Programs Director
David Hedgecoth: 614-292-2870
Cell: 407-921-2468

Double Reed Camp Directors
Abby Yeakle Held: 832-453-2020 (cell)
Jesse Schartz: 614-282-2556 (cell)

School of Music — Summer Hours 7:30 a.m.–4:30 p.m.
Front desk: 614-292-7664
Tanya Sparks, recruitment and admissions coordinator: 614-688-0372

Summer Conference Housing 
Raney House • 33 W. Lane Ave. 614-292-6116 
Campus Residence Life Hours: 8 a.m.–5 p.m..

Auditions

Students should be prepared to audition with a prepared etude or solo piece for placement in chamber ensembles. 

    What to pack — What to bring

    • Double reed instrument/s, accessories.
    • Reed tools (if you own them).
    • Portable music stands (if you wish).
    • Music — solo and current lesson materials.
    • A modest amount of spending money.
    • Informal summer clothes — shorts, jeans etc. for the daytime activities.
    • A dress or dress pants or shirt and tie for the closing concert.
    • A sweater or sweatshirt, as air-conditioned rooms can become cool.
    • An umbrella or light rain jacket might also be needed.
    • RESIDENTS: Personal toiletries, towels, wash cloths, blanket, linens and/or sleeping bag, and pillow. Note that bed/bath linens, including pillow, will NOT be provided. Alarm clock/App.

    First Day Check-in: Wednesday, June 21 — All students must check in. 

    Follow the directions below based on Resident or Commuter.

    Resident Students — Check in between 1–2 p.m. at Raney House (33 W. Lane Ave.)

    Large modern brick and glass residence hall with landscaping

    STEP 1: Find the Bolder Room to check in at the Youth Summer Music Programs table to receive your room assignment, before receiving your dorm key from conference housing. The name/location of your residence hall, room and roommate assignments will be available at check-in. 

    STEP 2: Proceed to your dorm to drop off your luggage in your assigned room. 

    STEP 3: Between 1:30–2:30 p.m., proceed to the Timashev Family Music Building to check in for camp and placement auditions. 

    • Arriving after 3 p.m.? Please contact the program administrator at YouthSummerMusic@osu.edu to make special arrangements. 
    • Arriving/departing by air? Contact the program administrator to share your itinerary. Plan your departure for after 7 p.m. on the final day.


    Directions to Raney House and parking. Be advised, there is no loading area at the residence hall for summer programs. Participants should park, unload, and walk to Raney House. It is a short walk! 

    • Park at the Lane Ave. Garage at 2100 Neil Ave. (this is not a typo; the garage address is Neil Ave.). From the garage, follow Neil Avenue to Lane Ave. to Raney House.

     

    Raney House check-in for YSMP

     

    Commuters — Check in between 1:30–2:30 p.m. at the Timashev Family Music Building 

    Check-in at the Music Commons (south lobby) of the Timashev Family Music Building (1900 College Rd.). 

    Park at the Ohio Union South Garage at 1759 N. High St., Columbus 43210 (located next to the Ohio Union and 0.2 mile from the School of Music). Exit from the west side of the garage (opposite High St.) and walk north along College Rd. toward the Timashev Music building, which is on the same side of the street. Enter the south doors to the lobby — across from the Oval.

    • Note — Ohio Union South Garage is the only garage in the area that is open to visitors during an academic day. 
    • Visit CampusParc for more information on campus parking, including fees. 

     

    Schedule 

    You will receive a detailed schedule at check-in. Double Reed Camp activities will be held:

    • Wednesday: Resident check-in 1–2 p.m. / Commuter check-in 1:30–2:30 / Commuter pick-up 8:15 p.m.
    • Thursday: 9–9:15 a.m. (commuter drop-off) – 5:15 p.m. (commuter pick-up)
    • Friday: 9–9:15 a.m. (commuter drop-off) – 5:15 p.m. (commuter pick-up)
    • Saturday: 9–9:15 a.m. (commuter drop-off) – the program concludes after the public recital at 2–3 p.m.

    Meals

    Meals will be held at these campus dining facilities:

    • Breakfast (residents only), lunch and dinner (commuters Wednesday only) will be at Traditions at Scott
    Students sitting at tables eating in a modern dining hall with large windows

    RESIDENT STUDENTS will be given a BuckID at the beginning of the week. This is your meal ticket throughout the week, so keep your BuckID in a SAFE place at all times.

    COMMUTERS — As indicated on the website, meals are not included with tuition for commuting students. All students do, however, eat lunch and dinner together during the program. This dining facility offers buffet style meals at $12 per meal and accepts either credit or debit card (NO cash). Please remember to bring payment for meals when you come to campus. Students may also opt to bring a lunch/dinner to eat in the dining area. We do not allow students to go off campus to eat meals.  

    Commuter Daily Arrival and Parking

    Note the schedule you will receive at check-in and plan accordingly so that you can attend all sessions, events and performances.
     

    Map showing the drop off driveway south of the Ohio Union

    Daily Drop-off/Pick-up

    After the first day of the program, use the Ohio Union South Loop driveway (located on 12th Ave.) for daily drop-off/pick-up. 

    Program staff will be onsite to escort students to and from the drop-off/pick-up area.

    Map of Ohio Union Loop 2023 [pdf]

    Student Drivers

    Students who drive to campus should plan ahead regarding parking. Build in your walking time from the parking location to ensure that you arrive on time for the first daily sessions. Students will not have access to their vehicle until the conclusion of the day, according to the daily schedule. A staff member will escort students to their vehicles.

    • Be sure to pack an umbrella or light rain jacket each day. 
    • Parking on campus — Students may purchase Surface Lot Day Parking Passes through CampusParc. Day permits are available for $10.25/day (a significant savings over hourly parking) and may be purchased by creating a user account at osu.campusparc.com. Click “login” at the upper right corner of the home page, then click “Visitor” and create a new account. Day permits are good for one calendar day and are valid in any unrestricted permit space campus-wide. 
      • Note that day permits are not valid in marked paid hourly spaces, at single space meters, or in parking garages. 
    • The parking lot at Ohio Stadium is closest to the Timashev Family Music Building. 

    The School of Music is not liable for any parking fines a student receives when parking on or near campus or for any vehicular damage while on campus.

    Remind — Notification App

    To assist with group communication, we will use the classroom notification platform Remind. We ask that all students sign-up for this notification service. Parents are encouraged to sign up as well so that you receive notifications during the program. Please see the following PDF (“invite”) for instructions on how to sign up online or via your mobile phone.

    Double Reed Camp "Remind" invitation with sign-up instructions [pdf]

    Remind

    Public Concerts and Parking — for families and guests
     

    Timashev Music Building doorway with name on exterior brick wall

    Parents and family members are welcome to attend the finale Double Reed Camp recital, held in the new Timashev Family Music Building. Park in the Ohio Union South Garage and walk north on College Ave. 

    Saturday, June 24 at 2 p.m. in Weigel Auditorium

     

    Last Day Check-out: Saturday, June 24 

    Dorm check-out for residents will take place following the final event of their camp. Students will need to pack their belongings and leave luggage in their room on the final morning of their program. Following the final performance, students and families will return to their dorm to collect their bags/belongings, then return their key to the front desk.

    LOST KEY CHARGE — Due to the need for building security for summer guests and student residents during the academic year, students will be billed if their dorm swipe card is lost. The cost to replace a lost swipe card is $15. All swipe cards must be turned in to Conference Housing at the conclusion of the program. Students will be assessed a $15 fee if a swipe card is not returned at time of checkout.

    Your Hosts

    Learn more about The Ohio State University School of Music by exploring our website. We also invite you to follow us on social media to keep up with our full schedule of free concerts and events, outreach programs, news and more. Some items of interest:


    We look forward to welcoming you to campus for Double Reed Camp 2023!

    [pdf] — Some links on this page direct to PDF files requiring Adobe Reader. If you need them in a more accessible format contact us.